CDM & Associates Worldwide, LLC and or assigns is pleased to submit this proposal for conceptual design services for your upcoming project. Our design contract is based on an estimated number of design hours required to complete the scope of work detailed below.
Conceptual Design Overview
The conceptual design is intended to create the general layout of your project in a 2 dimensional plan. The conceptual design is prepared using AutoCAD software and/or landscape architecture software(s). For larger projects the conceptual design may require 3D designs & renderings to help clients visualize the finished product. The type of design required for a project, whether 2D or 3D is based on the size of the project and/or the needs of the client.
The conceptual design process is intended to meet client expectations, solve challenges posed by the unique features of the property while conforming to local ordinances. The conceptual design is prepared to-scale and as true-to-life as possible so any issues/challenges are solved prior to construction. The conceptual design process also provides the client with necessary pricing/budgeting information and project phasing information. If the project needs to be broken up into several phases, we will consult with our clients to prioritize the project phases ensuring that items are installed in the proper order.
This conceptual design contract includes the following items:
- An initial design based on client feedback from the initial interview.
- A design revision or revision(s) based on client feedback from the initial design. (Based on hours estimated)
- Up to ½ Acre Property:
- Front Only 16 Hours, Back Only 23 Hours & Full Property 33 Hours
- 30 minutes driving time is added for each on site visit.
- Up to 1 Acre Property:
- Front Only 30 Hours, Back Only 36 Hours & Full Property 60 Hours
- 30 minutes driving time is added for each on site visit.
- A Final Conceptual Design – PDF copies of the final design will be provided to the client including all material specifications, material quantities and dimensions. An Itemized cost estimate will be provided to accompany the final design.
- A site survey will be completed by a CDM & Associates Worldwide, LLC and or assigns designer/estimator to collect some combination of the following data relevant to your specific project:
- Locations and dimensions of the existing house, hardscapes, landscaping and accessory structures located within and around the proposed area.
- Grade & topography information – Used to determine proper finished elevations for installation of hardscapes & structures including: pool(s), patio(s), steps, deck(s), walkway(s) and /or retaining walls etc. Grade information will also be used to ensure proper drainage of runoff water from all proposed areas.
- Satellite Imagery from county records and online map applications.
Data from existing plat plan or site plan. (Existing site survey or plat plan to be supplied by the client).
- Verification of all building permit requirements, zoning requirements, environmental requirements and local ordinances with the respective county offices. Designs will be created to be compliant to all county ordinances.
- General locations of existing (visible) utilities including well and septic. (Final utility marking for below grade utilities is to be performed by Miss Utility or private marking company prior to construction).
Items included For Your Specific Project:
This conceptual design contract is for the rear yard of the residence and is to include the following items as outlined by the client:
- Swimming Pool – including water feature(s), optional spa, solar shelf, dive rock, steps, benches, pool equipment location / enclosure etc.
- Hardscapes – Pool deck, patio(s), walkways, fencing, fire pit, retaining walls.
- Landscape – Landscape bed design, landscape plantings, landscape lighting.
This contract is for the conceptual design and budgeting purposes. This design contracts includes all aforementioned items for conceptual design. The conceptual design is to-scale and will eventually be used to create a permit set for submission to the respective county office(s). However, the conceptual design does not contain all details necessary to permit and build the above scope items. An additional fee for construction drawings, engineering certification of construction drawings, permit application preparation and submittal and inspections will be provided as a separate cost in the final cost estimate if required for your project.
- A Permit Set – County offices require a permit set be prepared and submitted for all large structural projects. Only medium to large structural items will require permitting. Some elements included in your project may/will not require permits. A standard permit set includes a building permit application, a single lot grading sheet and in environmentally sensitive areas, a critical area work sheet. The permit set also includes a modified site plan, construction drawings (with engineering certification where necessary). Permit fees are assessed by the respective county based on the dollar amount of construction.
- A Complete Modified Site Plan – County offices require a full site plan be produced including the property boundaries and all proposed structures and features (that require permitting). The modified site plan is to be prepared to-scales showing the residence, accurate property line information, all hardscapes, accessory structures and well, septic and drain field locations (if applicable).
- Construction Drawings – Structural features such as swimming pools, additions, pool houses, decks, retaining walls above 24”-36” (varies per county), large stair cases, pergolas etc., require additional details that outline the exact construction methods for each item. Construction drawings are produced once the client has a completed conceptual design. Separate construction drawings are required by the county for all aforementioned items showing elevations as well as plan view layout and construction details i.e. sizes of lumber, spacing and thickness of steel in a concrete structure, electrical details, bonding details, plumbing details etc.
- Engineering Certification – Large structural Features such as swimming pools, retaining walls above 48” (varies per county), decks, pergolas, large sets of steps, additions etc. require that all construction drawings be certified by a licensed engineer. Although we produce the construction drawings, the engineer will review, modify (if necessary) and certify the construction details. This is not only required by the county but required for general safety and liability when building large structures.
- Property Line Survey – The property survey that we conduct to collect data for conceptual design does not include locating property lines. Typically, when you purchase your home, a plat, plot or site plan is provided showing the locations of the property lines and the outline of the residence. It is the client’s responsibility to provide a copy of their plat, plot or site plan so that we can locate the property lines accurately in our design. In the event that a fence is to be installed on the property line and or another structure (requiring permits) is to be installed at a specific distance from the property line, the property line location must be accurate. Often times the county office has a copy of a site plan that was used during permit submittal for a past project which can be obtained by the client. In the event that no property line data is available, it is the responsibility of the client to contract a professional surveyor to produce a plat, plot or site plan for the property.
All additional services will be authorized by means of an amendment to this agreement as a separate ‘Change Order’ contract. If the initial conceptual design greatly exceeds the number of hours estimated due to request for excessive revision or request for additional services, the additional design hours will be billed as additional services.